If you are an administrator for a learning center or any type of school system, then MySchoolwerks (MSW) was built for you! MSW was built by a home school family that provided administration duties for their children’s learning center. So we know the challenges that you face on a daily basis. We realize the time and effort that is required to effectively run your school system. So, we developed MSW with the goal of making the administrators job easier. Saving time, being more efficient, and ultimately, providing a better education for children is at the heart of MSW.
Setting Up your School System
Creating your school system could not be easier, just select this link and send us a note and one of our sales representatives will contact you. There is a small fee ($50) associated with setting up your school system and your school system will receive an invoice for this cost. Once your school system is set up, you will need to go to the Sign Up link and go through the associated sign up procedure to create your account. Each account is assessed a membership fee of $10 and you will pay this online during the sign up process. At this, time, you should now be able to login and start entering your data. You are now well on your way to taking advantage of all the time saving benefits of MSW.
Creating Semester, Classes, & Teachers
After you login, you will want to go in and update any information about your school system. Be sure to verify that the address, phone, email, and other important data fields are correct as these fields will be displayed throughout the school year.
MSW allows you to create semesters in a variety of ways. MSW supports semesters, trimesters, quarters or any other custom time period by allowing administrators to set start times and end times. The design is flexible enough to handle the tough situations!
MSW allows the administrators to create a complete database of teachers and classes. We collect information about teachers so that the administrators job of managing the staff could not be easier. Likewise, MSW allows administrators to enter class data in a database so that this information is always available and easy to update and maintain.
Putting it all together
Once you have your semester created and all of your teachers and classes entered into the system, it is time to put it all together. Bring up your semester in the semester editor and pick which classes you plan to offer and what teachers will be teaching these classes. Also during this time, you can select the enrollment dates for the semester. When you are done with this task, you are now ready for student registrations! When you next semester starts, no problem, MSW allows you to use a previous semester as the starting point by using the semester copy function.
Free Time or Study Halls
While you are setting up your semester, MSW allows you to manage “free time” or study halls. As many school systems tend to do this just a little bit differently, MSW has developed a flexible design that meets everyone needs! Contact one of our sales agents for more details about Free Time or study halls.
Enrollment or Registration
Enrollment was the original problem that MSW set out to solve. Before MSW, we watched the enrollment of school systems and realized that there had to be a better solution. Waiting in lines, mailing in paperwork, designated application times, surely we can do better!
This is truly where MSW shines!
MSW allows Parents or Students to avoid lines and paperwork by enrolling for classes online. During the open enrollment period, parents or students will log in to MSW and join your school system. Then they can select which courses that they are interested in taking and add it to their cart. As parents pick their classes, MSW guides them through the process making online registration extremely easy and efficient. Most parents are able to complete registration within 5 minutes! Once they are finished selecting courses, they will submit their application for review. Of course, everyone gets a email receipt for confirmation.
Depending upon the school systems requirements, MSW allows administrators a complete review process of registrations. Administrators can view the online registrations and approve, deny, or request more information about each registration. During this process Administrators can use many of the available reports to watch how their semester is coming together. Of course, when the administrators approve a registration, email notifications are sent to all the involved parties.
After registration has been completed and approved, MSW provides a full line of accounting tools to assist administrators in collecting fees. MSW is flexible enough to handle all the associated fees with your school system.
Some of the fees that MSW supports are listed below:
- Registration Fees
- Art Supplies
- Study Hall Fees
- Lab Fees
MSW allows administrators the ability to send easily invoices to its members and supports a variety of formats and situations. Teacher invoicing and School invoicing are two common problems that MSW solves. Contact on of our sales representatives for more information about teacher invoicing.
Obviously, as payments for fees come in, either electronically or by any other means, administrators can record payments and generate statements detailing all the transactions for a family.
MSW supports a full linie of online reports that enable you to affectively manager your school system. A sample of some of the common reports are listed below:
- Semester Roster
- Accounts Receivable
- Report Cards
- Sign In Sign Out Sheets
- Name Tags
- Many more …